Today we are talking about How to delegate effectively, which should help you get rid of the overwhelm you might sometimes feel.
DO YOUR RESEARCH
It’s important to know what skills are needed by the person you’re going to hire. Just
like hiring an accountant to do your taxes, you’ll want to find someone with expertise.
This may sound obvious, but sometimes small business owners say they are thinking
about hiring very smart friends, but then discover after a few questions they don’t have
any relevant experience. You wouldn’t hire a “very smart friend” who knew nothing
about cars to act as your auto mechanic – delegation of your business needs works
the same way; specific skills are required.
TAKE TIME TO PLAN
You’ve got to give the person doing the work enough time to schedule it into their
calendar and get it done. This requires planning ahead.
For example, when you need something done by Friday afternoon, be aware that
handing over the task on Friday morning could be a little late. The person doing the
work for you needs to have time in their schedule, and, of course, time to do the work.
You need to be prepared, too, for the answer to be “no” or “not this week”.
PROVIDE SPECIFIC INFORMATION
“Can you handle this?” is not enough information for the person you’re delegating to –
even if it’s a simple and (in your mind) self-explanatory task. Include details, timelines and any supporting information.
For example: “I’m ready to publish my next newsletter. Attached is the word document
and the images I’d like to use. Can we schedule it for this Friday at 6.00 am?” Be
thorough: include deadlines and guidelines about how you’d like the work to be done.
CREATE CHECK-IN AND CONTROL POINTS
If you’ve delegated a project, schedule check-in points for milestones to make sure
things stay on track.
Sometimes there can be misunderstandings about the required tasks even when you
both think you understand. Regular meetings will help with clarification and allow for
DEVELOP A COMMUNICATIVE RELATIONSHIP
When you work with someone you are in a relationship with them. You don’t need
to be "Best Friends Forever", but simple things that work in your other relationships will work in this one too.
A simple, “Thank you – great job,” or “How was your weekend?” will go a long way. Be
sure to answer questions about the project quickly so that it can stay on track and on
Your work together will require conversation – either written or verbal.
I assume that 99% of the time the person assisting you wants to do a good job. If that’s
not happening, check these five points to see where you two might be going off track.
Delegation is a powerful way to leverage your time and get help with areas of your
business where you might not have expertise. Done well, it can be a big win for you
and your business.